If you are preparing for a deal or merger, you will have to share confidential information with third-party parties. This could range from legal documents to research and financial records. It’s crucial to do this in a safe manner so that your intellectual property doesn’t get stolen or compromised. Many companies use virtual data rooms to perform due diligence with investors or partners.
When you are setting an online room, one of the first steps is inviting all users. This can be done using the bulk-invitation feature. Once all users are inside the virtual dataroom, you are able to grant access to certain documents and folders. You should limit the number of documents that users are able see at any given time. Also, you should set up a standardized file structure and make sure that your documents are saved in the appropriate format.
Once you’ve granted users access to the virtual data room, you should periodically review and monitor your reports. This will enable you to keep an eye on the number of times that your users use the virtual data room as well as which files they are most interested in. You can also see how long each user is spending on a particular file.
You can access the reports from your iDeals virtual data room by visiting Reporting and selecting the information that you would like to see. The reports will be displayed on the page and can be filtered according to access Groups Documents, Categories, and Active Users.